How long have you been in business?
I have been handling events of all sorts for twelve (12) years.
Is event planning your full-time job?
Yes. Event planning is my full-time job.
How did you start your career as a wedding planner?
When I was younger, I have no other dream but to become a lawyer. I graduated from University of Santo Tomas with a bachelor of arts degree, major in legal management. After I graduated college, I realized that being a lawyer is not a job I really wanted to have as this would entail a client having a problem first for me to solve. I browsed online for courses to further my studies. I came across a school called Weddings Beautiful Worldwide that offers an 18 unit course and international certification for wedding planning. I enrolled and earned the title, “Certified Wedding Specialist”. That started my career as a wedding planner and eventually, as an event specialist.
What type of formal training have you had?
I am a product of the number one (1) school in America, Weddings Beautiful Worldwide. In June of 2004, I earned the title Certified Wedding Specialist after finishing an 18 course module on wedding planning.
Are you a member of any wedding association/s?
Yes. I am the President and member of Weddings and Events Professionals Association of the Philippines (WEPAP) and the Philippine licensee of Weddings Beautiful Worldwide. I was also a former officer at the Philippine Association of Wedding Planners (PAWP) and a former member of the Association for Wedding Professionals International (AWPI)
Do you accept double bookings?
No. I only accept one (1) booking in a day.
Do you personally attend every event?
Yes, I am personally present on the event day from the preparation until the reception.
Will you personally handle every aspect of the planning?
I will personally handle every aspect of the planning as to guiding you what and when to do that tasks assigned and execution and on your end, you have to approve and decide on which concepts and whose vendors you prefer.
What time will you arrive and depart on the day of our wedding?
Our team is at the preparation area five (5) hours prior to the event time and will depart only after everything has been taken cared of (packing of left over food and cake, inventory of wines, etc) and endorsed to the assigned person to receive the items in the clients’ behalf.
Do you offer different package options or is everything customized based on what we’re looking for?
I offer five (5) coordination package to suit each need that you might have. However, if you want a customized package such as a reception only coordination and the like, you may email us at email@example.com for a quote.
How many meetings and phone calls are included in our package?
The meetings are usually dependent on which package is chosen. Consultation via phone and email is unlimited.
Is the wedding day rehearsal included in your services?
Yes, this is included in any of the services so long as the church permits such a rehearsal to happen.
Do any of your packages include planning the rehearsal dinner and/or post-wedding brunch? If not, would you provide that service and what would be the extra cost to include it in our contract?
Rehearsal dinner and/or post wedding brush is not part of the package, however, it may be provided at a cost if so preferred.
If we decide to book you, how quickly could you send the contract for us to review?
You may request a draft contract for your review at any point of your inquiry as long as you have preferred packages in mind for me to send.
Once we give you our budget, will you provide us with a breakdown of how the money is going to be allocated?
Yes, I could provide a estimated breakdown on how your budget will be allocated to each vendors. However, we have to work together on this as I would have a series of questions to ask in order to determine which vendors you prioritize or least want to put bulk of the budget in.
As changes are made to our plans, will you update us with a revised estimate and updated contract?
Yes, I will take care of informing the vendors of such changes and revision and request for an updated contract or event order.
How do you charge for your services? Hourly, percentage of the wedding cost, or flat rate?
I charge a flat rate for my services. I do not give any discounts, however, if you feel that Berlyn Yap Events Management is the right planner for you but the price is a little over than how much you plan on spending, then you might want to try my second team package. Basically, I will personally plan everything for you but only my coordinating team will be present on your wedding day.
Can you provide a detailed list of all the items included in your fee?
I could send you a draft contract with the inclusion of all service details upon request.
What is your payment policy? Do you accept credit cards?
I require 50% down payment upon signing of the contract. We do not accept credit cards but we will give you other payment options especially if you are foreign based such as bank transfer, money gram, western union and such other deem convenient for you that charges less tax.
When is the final payment due?
If payment is in cash, final payment is due on the day of the event. If payment is in check, payment must be deposited to my bank account 3 days prior to the event day for clearing.
Are there any fees that won’t be included in your proposal that we should be aware of?
Out of town charges just in case you wedding is not within Metro Manila. Air fares with accommodation if necessary.
Do you charge for initial meetings?
No, I do not charge for initial meeting but I do request the meetings be set in advance to ensure it won’t be conflict to my other schedules.
Can you provide a list of references?
Yes, it is available upon request. You might be interested in viewing what the client had to say about our service at our testimonial page.
Can you provide us with a portfolio and/or video of weddings you have done?
Yes, it is available upon request.
Do you bring emergency kits?
Yes. Our team carries two containers of emergency kit. One dedicated for the preparation and ceremony while the other is for reception. When I started as a wedding planner I only had a belt bag but as the years go by, I increase the items I have on hand depending on situations and experiences I come across.
On the day of the wedding, what will be your mode of communication?
Our team equip two way radios and headsets to communicate just in case there would be changes in the program or to give last minute instructions if any. Take note that our team are briefed and well informed prior to the day of the event leaving an assurance that if these communications fail, they would still know what to do and when instructions should be done.
What do you wear on the event day?
Our team wears black slacks and a uniform blouse whose color would be dependent on the color motif or requirement of the client.
Will you provide us with a timeline of the event day and a floor plan of the venue?
I will provide a timeline from the preparation down to the reception and review the floor plan of the event venue as the latter either comes from the reception venue or the caterer.
Will you be present at all of the vendor meetings and will you assist us in reviewing all of the vendor contracts and making sure everything is in order?
I will be present in vendor meetings which my presence is deemed necessary such as first meetings, contract signing and such others. All others that will not warrant my presence and opinion such as fittings, mock-ups and such, I will just assist in scheduling meeting with vendors.
Are we required to book only the vendors you recommend or do we have the freedom to hire someone even if you haven’t worked with them before?
I always have vendors to recommend, these are the vendors whom I have found to be competent and reliable in my eight (8) years in the industry. There are a lot more vendors that I have not tried as I normally go for vendors within my comfort zone and I am hesitant to recommend those I have not tried. You are free however to choose vendors who is not within my preferred vendors or those within your comfort level. Who knows, in the future, they too might be part of my list all thanks to you.
Do you take a commission or discount from any of the vendors you would refer us to?
I do not take commissions from vendors but I do extend discounts they give to clients. As part of the perks of having a coordinator is to get discounts from their regular suppliers or give tips on how to get the best price from preferred vendors.
For the vendors who will be on site the day of our wedding, can I provide you with final payment that you will distribute to them?
Yes. A voucher that all payments have been received by Blissful Occasion will be given during the turn over of all payments for the vendors and as payments are settled to each vendors, another voucher will be accomplished as proof that payment has indeed been received by them.
Do you assist with lodging arrangements for out of town guests?
I recommend hotels, condotels and/or apartels depending on your requirements. I request for rates and group bookings if so applicable and give it to you for your guests’ reference.
What is the largest wedding you have managed?
The largest wedding I managed was 1000 guests. It was a Chinese wedding held at Century Seafood Restaurant. I also handle Pag-ibig funds mass wedding wherein, our participants are usually 1000 couples and 500 guests.
Describe the most challenging wedding you planned and how you handled the problems that came up.
The most challenging wedding I had to plan is when a couple from Denmark hired me to plan their wedding in a week’s time. They haven’t started on anything but we were able to make it just in time. They had a nice Christian wedding with a reception at the garden of the groom’s home at B.F. Homes Paranaque for 60 pax.
In case of an emergency that prevents you from being at our wedding, who will be the back-up planner?
In cases as such (but thank god, this never happened yet), any one from the Weddings and Events Professionals Association of the Philippines could be the back-up planner or my senior team coordinator who has been with me from the moment I started and knows how I work and think.